QuickBooks Asia

How you can install QuickBooks in a multi-user environment?

Only QuickBooks Pro, Premier and Enterprise supports multi-user.

Please check out the QuickBooks’ Systems Requirement from Quicken Asia web site.

Click here to engage a QuickBooks technician.

Back to basic – QuickBooks Customer Centre

Today, I am going to discuss about my other favourite feature in QuickBooks 2009/10 Asia – Customer Centre.

Customer Centre button is one of the five buttons in the Navigation bar. Click on the Customer Centre button, Customer Centre page will be launched. In the Customer Centre, the top portion consists of sub-menu such as:

New Customer & Job

• New Customer
• Add Job

New Transactions

• Estimate
• Sales Order
• Invoice
• Sales Receipt
• Statement Charges
• Receive Payment
• Adjustment Note/Refunds

Print

• Customer & Job List
• Customer & Job information
• Customer & Job Transaction List

Excel

• Export Customer List
• Export Transactions
• Import from Excel

Word

• Prepare Letter to …
• Prepare Customer Letters …
• Prepare Collection Letters …
• Customise Letter Template

On the left hand side of the Customer Centre you will see two tabs; Customers & Job tab and Transactions Tab.

Back to Basic – QuickBooks 2009/10 Asia’s Home Page

QuickBooks 2009/10 Asia has been launched for more than 5 months, I believe to some upgrade user who has upgraded from the previous version find the newer version has some great features that previous version doesn't have; of course, there are some minor issue that they may find it 'stupid' comparing to the earlier version (or rather more refined steps). Overall, the newer QuickBooks 2009/10 Asia does provide an easy to use navigating tool that helps user to navigate around QuickBooks accounting software.

For the next coming blog posts I am going to introduce some great features in this new QuickBooks 200/10 Asia.

First, I could like to introduce the 'Home' page of QuickBooks 2009/10 Asia. Although, personally I don't really use the Home page most of the time (I prefer to use either the Navigation bar or Menu bar) but it does provides the user (especially for those who are new to QuickBooks) with an easy to use flow chart for their accounting process.

In the Home page, it divided the accounting function into 5 sections. They are Suppliers, Customers, Employees, Company and Banking.

At the left hand side, it starts with a Supplier work flow that consists of Purchase Orders, Receive Inventory (both with and without Bills), and Enter Bills against Inventory, Enter Bills & Supplier Credits, Pay Bills and Mange Tax (G.S.T.).

In the Customers work flow, it consists of Sales Orders, Estimate, Invoices, Receive Payments, Enter Daily Sales (Cash Sales Receipt), Statement charges, Statements (Statement of Account) and Refund & Adjustment (Credit Note).

In the Employees section, it allows user to access the Payroll Centre, Enter Time (Time Sheet for recording time spend on project/job), Pay Employees and Pay Liabilities.

Company section is the core area that consists of Chart of Accounts, Items & Services, Build Assemblies, and Adjust Quantity on Hand and Audit Company feature (This is a process for year-end closing).

Banking section (some people refer it as a Cash Books) that consists of Banking feature such as Record Deposits, Write Cheques, Print Cheque (not for Singapore user), Reconcile (Bank Reconciliation) and Cheque Register (Bank Register).

At the far right, it consist of Account Balances that shows a Summary of all your bank balances (if you have the access right to bank account), a Get Started function to help new user to customize the QuickBooks and a Learn about Services (not for Singapore user) that links to Australia Quicken Services.

This Home page is a simple work flow for the accounting process; as a new user in QuickBooks, you can follow the ‘arrows’ to navigate from one function to the other. In short, just follow the arrows; you will never get loss in QuickBooks.

Join my QuickBooks training to explore how QuickBooks accounting software can simplify your accounting process.

How to knock off QuickBooks’ credit note?

I saw some of my clients' QuickBooks data file; the adjustment note (credit note) to their customer was not knocking off against the invoices. Thus, this result in many of these credit accounts receivable still reflected in the accounts receivable ageing report.

Most of the reason for this was they do not know where or rather how to clear off these credit accounts receivable amount.

How to knock off these credit accounts receivable?

For user who are using QuickBooks version 6 or 8, you can go to the Receive Payment form, select your customer name and "check" the check box for "apply existing credit" and select your invoice to apply with this credit.

For QuickBooks version 2002 to 2007/08 user, you can go to the Receive Payment form and select the invoice to be applied to the credit; then, click the "Set Credit" button and select your credit note that to be applied from the sub-window.

As for QuickBooks 2009/10 user, it is much more easier, in the Adjustment/Refund form (Credit Note), click the "Save & Close" button QuickBooks will prompt you whether you want to:

• apply credit to the existing invoice
• create a cheque refund, or
• retained as credit balance

These feature helps user to follow up your next action after adjustment note (credit note) is being created. This is a wonderful feature, it further enhance the ease of use of QuickBooks accounting software.

To further illustrate this feature, you can attend our regular QuickBooks weekly demo at our office.