QuickBooks Asia

QuickBooks file type

I have this information regarding QuickBooks QBi (QuickBooks Asia 2009/10) file type. I couldn’t recall where I found this information. It could be either from Reckon’s web site or the QuickBooks help file. I think this information is useful for user who likes to know a little bit more on what’s in their QuickBooks folder.

Extension	File Type	Description
.IIF	Intuit Interchange Format file	You can import and export lists and/or transactions using text files with an .IIF extension.
.ND	QuickBooks Network Data File	A configuration file that allows access to the QuickBooks company file. Do not delete this configuration file.
.QBA	Accountant’s Copy working file	When you export your QuickBooks data for your accountant to review, the accountant restores the export file on his or her computer as a file with a .QBA extension.
.QBA.TLG	Transaction log file (for Accountant’s Copy)	When you backup an Accountant’s Copy, QuickBooks starts a log of transactions that you’ve entered since the last time you backed up. In case of accidental loss of data, Quicken Technical Support can use your most recent backup in conjunction with the transaction log file to recover your data.
.QBB	QuickBooks backup file	When you backup your company file, QuickBooks save the backup file with a .QBB extension. To open a .QBB file, go to the File menu and click Restore.
.QBM	QuickBooks portable company file	When you want to email or move a company file, QuickBooks creates a compressed version of the company file with a .QBM extension.
.QBW	QuickBooks for window company file	When you create a company file, QuickBooks saves the file with a .QBW extension. For example, If you enter MyBusiness as the company name, QuickBooks save the file as MyBusiness.QBW
QBW.TLG	Transaction log file (for QuickBooks company file)	When you backup your company file, QuickBooks starts a log of transactions that you’ve entered since the last time you backed up. In case of accidental loss of data, Quicken Technical Support can use your most recent backup in conjunction with the transaction log file to recover your data.
.QBX	Accountant’s Copy (export file)	When you export your QuickBooks data for your accountant to review, QuickBooks creates an Accountant’s Copy with a .QBX extension.
.QBY	Accountant’s Copy (import file)	When your accountant has finished making changes in a Accountant’s Copy, he or she provides you with an .QBY file to be imported into your company file.

 

For more information on file type, do visit Reckon’s  or Intuit’s web site.

Installing QuickBooks Company File Server

 

To run QuickBooks 2009/10 (Pro, Premium or Enterprise version) in a multi-user environment, usually we will park our QuickBooks Company file in the server. In the Server, first we need to create a Share Folder that allows all users who need to access QuickBooks Company file to have the full rights on it. 

Then, starts install the QuickBooks Company File Server software onto this server. QuickBooks Company File Server software is come with the QuickBooks 2009/10 program CD.

 

Next, we shall create the company file and save it into the Server’s Share Folder. Lastly, launch the QuickBooks Database Server Manager software; click the “Add Folder” button in the Scan Folder tab to add the Server’s Share Folder. Click the Scan button to start scanning the QuickBooks Company File. Once completed, we should see our company files listed in the “QuickBooks file found” window. Click the “Close” button and now the QuickBooks Company File is ready for multi-user access.

QuickBooks Portable Company File

QuickBooks Portable Company file is a new feature in QuickBooks Asia 2009/10.

QuickBooks Portable file is a higher compressed backup file. It is about 10 percent of a normal back up file size. Of course, the duration for creating a Portable file is much longer than doing a normal backup.

QuickBooks Portable file extension is ended with a ".QBM" and QuickBooks Backup file extension is ".QBB".

Usually, we create Portable file is only when we have an insufficient disk space in our portable media such as USB drive or to send the file over an email or ftp server.

For normal daily backup, we shall use the normal QuickBooks backup file (QBW).

QuickBooks Singapore

During my QuickBooks demonstration, prospects usually will ask me what's the different between QuickBooks Asia (Singapore) version and the rest of versions that they saw on the web.

Base on my understanding:

QuickBooks originally owned by Intuit (www.intuit.com). Intuit developed QuickBooks US, QuickBooks UK and QuickBooks Canadian version (The retail box is Green in colour).

Our version (QuickBooks Singapore) is developed by Reckon (www.quicken.com.au). Base on QuickBooks US version, Reckon developed QuickBooks Australian, QuickBooks New Zealand, QuickBooks Asia (Singapore) version. (Our retail box is red in colour). The agent for QuickBooks Asia is Qcom (www.quicken-asia.com).

QuickBooks Asia (Singapore) version is being used in Singapore, Malaysia, Hong Kong, Taiwan and Thailand.